Editable customer template
Document Control Procedure
A document control procedure defines how documents are approved, issued, revised, distributed and withdrawn, so people are working from the current version.
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A sample of the controlled template. The complete document is not embedded in this page.
What problem it solves
Uncontrolled documents are the most common audit finding there is: superseded revisions in use on site, no approval trail, no way to tell current from obsolete.
Who it is for
Anyone responsible for maintaining a documented management system.
What the document covers
- Document identification and numbering convention
- Review and approval before issue
- Revision, reissue and change recording
- Distribution and access control
- Withdrawal and retention of obsolete versions
How to use it
Apply it to the management system documents first, then extend. The numbering convention matters more than it looks — it is what makes control possible at scale.
Limitations to be aware of
The procedure defines the control. Whether the current revision is actually in use at the workface is a separate question, answered by audit.
This is general information. A template provides a structured starting point and does not by itself create legal compliance. What your organisation and site require comes from the applicable legislation and a competent practitioner.
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