Editable customer template
H&S File Index
A health and safety file index is the contents page of the file: what is in it, in what order, and where each item sits.
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A sample of the controlled template. The complete document is not embedded in this page.
What problem it solves
A file with the right documents in no discernible order still fails review, because the reviewer cannot find anything. An index is what turns a folder into a file.
Who it is for
Anyone assembling or handing over a health and safety file.
What the document covers
- Numbered section structure for the whole file
- Document titles and reference numbers per section
- Space to record revision and date per entry
- Sign-off for file compilation
How to use it
Fill it in as the file is assembled rather than at the end. Used properly it also functions as a gap check: an empty row is a missing document.
Limitations to be aware of
The index records what is present. It does not verify that the contents are correct, current or adequate for the project.
This is general information. A template provides a structured starting point and does not by itself create legal compliance. What your organisation and site require comes from the applicable legislation and a competent practitioner.
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